Demerg Systems has developed a document digitizing , scanning & and archiving solution to a high degree of perfection. Along with Our customized retrieval software can be tailored to your specific needs and to suit your environment.
Our Digitizing/Scanning Process involves 3 Level Quality approach (Our Repeatable process)
- Document Scanning/OCR (Optical Character Recognition)
- Data Entry / Indexing
- 3 Level Quality Assurance, checks steps 2, 3, & 4 above
- Return document to storage and update log sheet / register.
- Sign Off
Digital Asset Management/ Offsite storage of document (Archiving)
- Hard copy Document Storage And Retrieval
- Media Storage And Rotation (Cd/ Dvd/ Tapes/ Backup Server)
- Data Inventory Records Shredding
- Secure Shredding Facility
- Digitial Imaging / On Demand Scanning
- E Backup And Storage
Look for Document Scanning and Offsite Storage.
Benefits for Our Clients
- Eliminate high costs of hard copy document storage and retrieval fees.
- Reduces printing costs of reports and internal paper distribution.
- Empowering employees to peak productivity by focusing on your core business and reduce labour intensive filing of paper documents, possible misfiling and prevention of document loss.
- Instantaneous access to historical information by accessing data electronically without physically sorting through paper storage boxes.
- Protection of critical information from possible disasters such as fire, theft, or sabotage by having alternate data storage solutions. Alternate backup copies can be readily created providing multiple tiers of security.
- All paper based documents that require frequent access and distribution among peers is necessary and cost effective in a digital format.
Document DigitizingAt Demerg Systems, we will handle all of your document management needs, allowing your business to easily transition to digital storage from paper records.
Paper based documents in a workplace is rated as a major cause of inefficiency
Our Digitizing/Scanning Process involves 3 Level Quality approach (Our Repeatable process)
- Retrieve paper file
- Document Scanning/OCR (Optical Character Recognition)
- Data Entry / Indexing
- 3 Level Quality Assurance, checks steps 2, 3, & 4 above
- Return document to storage and update log sheet / register.
- Sign Off
Protection of your critical information
- Different levels of authentication
- Different levels of access to information
- Immediate prompt query by system on documents being accessed by user e.g. “Reason for viewing file?” User selects from a drop down menu. A response allows user to view the document
- Reporting: A log of the document viewed plus the reason for access is then notified to Admin
- The archived file is a “Read Only” file
A Typical Digitizing & Archiving Process Flow (Repeatable Process)
