Digitizing and Archiving

    Demerg Systems has developed a digitizing and archiving solution to a high degree of perfection. Our customized retrieval software can be tailored to your specific needs and to suit your environment.

    Our Digitizing/Scanning Process involves 3 Level Quality approach (Our Repeatable process)

    1. Retrieve paper file
    2. Document Scanning/OCR (Optical Character Recognition)
    3. OCR Check (99.8% or greater accuracy )
    4. Data Entry / Indexing
    5. 3 Level Quality Assurance, checks steps 2, 3, & 4 above
    6. Return document to storage and update log sheet / register.
    7. Sign Off

    Digital Asset Management/ Offsite storage of document (Archiving)

    1. Hard copy Document Storage And Retrieval
    2. Media Storage And Rotation (Cd/ Dvd/ Tapes/ Backup Server)
    3. Data Inventory Records Shredding
    4. Secure Shredding Facility
    5. Digitial Imaging / On Demand Scanning
    6. E Backup And Storage

    Look for Document Scanning and Offsite Storage.

     

     

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    Watch Our promotion video for better understanding of what we do under Digization & Archiving

    [embedyt]https://youtu.be/s-llnqEADts[/embedyt]


    Benefits for Our Clients

    1. Eliminate high costs of hard copy document storage and retrieval fees.
    2. Reduces printing costs of reports and internal paper distribution.
    3. Empowering employees to peak productivity by focusing on your core business and reduce labour intensive filing of paper documents, possible misfiling and prevention of document loss.
    4. Instantaneous access to historical information by accessing data electronically without physically sorting through paper storage boxes.
    5. Protection of critical information from possible disasters such as fire, theft, or sabotage by having alternate data storage solutions. Alternate backup copies can be readily created providing multiple tiers of security.
    6. All paper based documents that require frequent access and distribution among peers is necessary and cost effective in a digital format.

     

     

    Document Digitizing

    At Demerg Systems, we will handle all of your document management needs, allowing your business to easily transition to digital storage from paper records.

    Paper based documents in a workplace is rated as a major cause of inefficiency

    Our Digitizing/Scanning Process involves 3 Level Quality approach
    (Our Repeatable process)

    1. Retrieve paper file
    2. Document Scanning/OCR (Optical Character Recognition)
    3. OCR Check (99.8% or greater accuracy )
    4. Data Entry / Indexing
    5. 3 Level Quality Assurance, checks steps 2, 3, & 4 above
    6. Return document to storage and update log sheet / register.
    7. Sign Off

    Protection  of  your  critical information

    1. Different levels of authentication
    2. Different levels of access to information
    3. Immediate prompt query by system on documents being accessed by user e.g. “Reason for viewing file?” User selects from a drop down menu.  A response allows user to view the document
    4. Reporting: A log of the document viewed plus the reason for access is then notified to Admin
    5. The archived file is a “Read Only” file

     

     

     

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    A Typical Digitizing & Archiving Process Flow (Repeatable Process)

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    Book Scanning

    Demerg Systems also specializes in Book Scanning as a part of its Document Digitization Services. Now get your Books scanned without unbinding and in its original form without damaging its pages. We use specialized scanner built exclusively for the purpose of book scanning.

    Now convert big fat books into a compact PDF file and preserve them for generations to come.

    Our Digitizing/Scanning Process involves 3 Level Quality approach (Our Repeatable process)

    1. Retrieve Book
    2. Page by Page Scanning/OCR (Optical Character Recognition)
    3. OCR Check (99.8% or greater accuracy )
    4. Data Entry / Indexing
    5. 3 Level Quality Assurance, checks steps 2, 3, & 4 above
    6. Return Book to storage and update log sheet / register.
    7. Sign Off

    We are specialized in scanning of Newspapers, Magazines, Brochures, Scientific and Technical works, Administrative and governmental documents like land registers or civil records, Corporate archives, Private Collections, Manuscripts. Maps , Rare and precious books etc..

    Document Digitization Software

    Demerg Systems specializes in custom designing Document Management Systems (DMS).

    They are designed from the ground up after the client has defined his specific requirements. We assist enterprises seeking to manage the creation, storage and retrieval of information stored in the form of documents.

    A DMS revolves a centralized repository that is designed to manage the storage of information that is of value to the enterprise . . . and more importantly to protect the same against loss.

    Our design team focuses on creating a system that promotes the finding and sharing of information easily. We do this using sophisticated search tools and optimizing the classification of documents stored.

    The current manual filing system used by the enterprise is emulated as closely as possible. Thus all information will reside within folders.

    As in a manual filing system, where you can place documents within a folder, in our DMS you can place electronically imported documents within the electronic folder. These documents can be of any origin – scanned paper documents, electronically generated files, microfilm, etc. All these different types of documents coexist in the same folder. A user can therefore choose to have several scanned documents, engineering drawings, a document that came from microfilm, and even a word processed or CAD file within a single folder.

     

     

     
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    Digital Asset Management

    Demerg Systems Provides Asset Management facility for data generated in the Digital & Print Media format with following solutions in place:

    Document Management Software
    Our Document management solution provides a centralized repository that is designed to manage the storage of information that is of value to the enterprise .. and more importantly to protect the same against loss.

     

    Library Asset Management
    Storage and retrieval of large amounts of infrequently changing media assets, for example in video or photo archiving.

     

    Content Management System
    Storing of content information into Content Management System makes it an easy to use tool to manage your day to day data. System offers a customization facility to cater to the customers need.

     

    Digital Archiving / Data backup facility on Storage Media like CD/DVD and Tapes.
    Backup facility of data on storage media.

    Offsite Storage facility
    Demerg Systems gives a comprehensive offsite document storage facility right from Packing your Document/Records, Transport them all and Storing it at our Secure locations. You just think of it and make take care of rest.

     

    Offsite Records Storage

    Demerg Systems gives a comprehensive offsite document storage facility right from Packaging your Document/Records, Transport them all and Storing it at our Secure locations. You just think of it and make take care of rest.

    Our Record Storage facilities:

    1. Hard copy Document Storage And Retrieval
    Cost effective, efficient storage and archiving of documents.

    2. Media Storage And Rotation (Cd/ Dvd/ Tapes/ Backup Server)
    Effective in the disaster management and recovery of data. Storage of data on mass storage devices like CD/DVD/Tapes and Secure File Servers. Demerg Systems provide a best in class portal facility for locating and retrieving of files or documents.


    3. Data Inventory Records Shredding
    We provide secure business document and computer media destruction services for records/inventories managed in its offsite business records management facilities.

    4. Secure Shredding Facility

    5. Digital Imaging / On Demand Scanning

    6. E Backup And Storage
    Backup & Mass storage devices like CD/DVD/Tapes and Secure File Servers. If you are in search for backup facility, look no further than Demerg Systems. Contact us today.

     

     

     

     

     

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    Some of Salient features of our Document Management Software:

    Metadata
    Metadata means the data used to describe the document. This data is stored at the file level at the time of digitization of document. Out system is able to read the metadata used in case of search/retrieval.

    Indexing
    Key words are used to index the folders, and the documents within the folder. The Key words may be alphanumeric. Because these need to be meaningful to the end user, they are selected in close consultation with the client. The system recognizes these indices and allows searching of filing cabinets, then folders within the filing cabinets, and documents within the folders.

    Storage
    Storage involves management of the saved documents in the system. Allows you to choose location to store according to the selection criteria and architecture of the organization as configured in the document management system.

    Retrieval / Search
    Our document management occupies unique features for retrieval of document based on parameters set for the document. Setting the right metadata for the document enables easy retrieval of documents saved. System also allows for basic to complex level search approach.

    Distribution
    Allowing user to distribute it across multiple platforms or compatible systems for interchanging document between the different entities.

    Security
    The most vital part of the system where no level of compromise is possible. Document security is our top priority. Having right users access the right document and enabling only provide access to the document is the key to security of the system. Also providing complete protection over manipulation of alteration of documents on the system.
    Our Specialized Security Audit procedures ensures that the DMS is Anti Hacking patched enabled system.

    Versoning
    No document is final and there is always a scope for its revision being produced on timely basis. Our DMS allows for complete versoning of document to be maintained in the system